The Clay County Sheriff’s Office (CCSO) is not just a law enforcement agency. It is also an organization that operates like a business, requiring proper fiscal management and accounting of taxpayer dollars. Elise Gann serves as the chief financial officer. Annual fiscal audits help government entities like the sheriff’s office provide proof of solvent accounting standards and financial health as well as maintaining good internal record keeping protocols.
It is a tremendous responsibility to ensure all agency funds are properly spent and accounted for throughout the year, but the dedicated members of the Finance Department perform an excellent job with that task. The Fiscal Year (FY) 2016-2017 adopted general budget was $52,811,000.
Through our agency’s Law Enforcement Trust Fund (LETF), local charities and not-for-profits can request funding. Donations are funded by seized and forfeited monies from criminal cases worked by our agency in accordance with the Florida Contraband Forfeiture Act and are typically awarded to organizations whose mission supplements our agency’s overall crime prevention and/or social services goals. In accordance with Florida Statute 932.7055, CCSO has the sole discretion to determine which program(s) will receive the designated proceeds and donations. Amounts vary depending on the amount of funding available in the LETF each year. For more information on the request process, please contact the Finance Department via email at LETF@claysheriff.com and review/complete the form below.
In addition to the county appropriated funds, the sheriff’s office has various special revenue funds from specific revenue sources that are legally restricted to expenditures for specific purposes. The agency’s special revenue funds consist mainly of state and federal grants awarded to the sheriff’s office throughout the year. Grant Administration staff members are responsible for the review of grant opportunities, application submissions and grant management. In FY 2016-2017, the agency applied for and received more than $163,134 in grant awards. These federal and local grants fund programs such as the Victims’ Advocate Unit and Teen Driver Challenge.
Continuous Improvement, Planning/Research and Inventory
These sections look to project the needs of the agency as the county grows so we can be ahead of the challenges of the future. It also looks internally for ways to reduce waste and redundancy to become more efficient in how the agency operates.
Fiscal Section staff members are responsible for managing CCSO’s Accounting and Payroll Units. They ensure the financial records for the agency are accurate, reliable and prepared in accordance with generally accepted accounting principles and governmental accounting standards. The Payroll Unit is responsible for bi-monthly payroll processing for all full-time and part-time members (nearly $37 million annually).
Purchasing Section staff processes more than $4 million worth of purchase orders for products or services annually. These members seek to obtain a quality product for the best price by researching prices and assisting other departments in obtaining quotes with the goal of fiscal accountability for all taxpayer dollars spent. The staff also supports the entire agency in the areas of printing, supply and travel.
If you are interested in doing business with the Clay County Sheriff’s Office, go to our Do Business page for more information.
The following links may be of interest to current and former CCSO employees:
- Online Check Stubs/W2’s with 7 Year History
- Florida Retirement System
- Benefits as provided by the Clay County Board of County Commissioners